Have questions about managing DOT compliance in your business? We can help! Click through the FAQ below for a list of some of the most common questions we get at FCCR. If you can’t find the answer you’re looking for, please contact us and one of our compliance specialists will be happy to assist you.
Beneficial Ownership Information Report (BOIR) Filing
What is a BOIR filing?
A BOIR filing is a federal report that lists the individuals who own or control a company, including their identifying details. It was created to help government agencies verify who is behind a business and prevent misuse of companies for fraud or illegal activity. Filing this report keeps your company’s ownership records transparent and up to date.
Who is required to file a BOIR?
Most corporations, LLCs, and similar business entities formed or registered to do business in the United States must submit a BOIR, unless they meet one of the specific exemptions listed in federal rules. This includes many small and mid-sized carriers and owner-operators who formed an LLC or corporation for their business. If you are unsure whether your company qualifies for an exemption, it’s important to verify before skipping the filing.
Why do carriers need to file a BOIR?
Carriers need to file a BOIR to show exactly who owns and controls the business, which helps maintain good standing with federal transparency requirements. Failing to file or update this report can lead to penalties, even if your other trucking and DOT registrations are in order. Keeping your BOIR current supports a clean compliance record and reduces regulatory risk.
How do I submit a BOIR to stay compliant?
To stay compliant, you must gather your company’s ownership details and submit them through the approved federal system by the required deadline. The process involves entering accurate information about each beneficial owner, such as name, address, and identifying documents. We can guide you step by step so your filing is completed correctly and on time.
Start RegistrationBOC-3 Filing Service – Lifetime FMCSA Process Agent Coverage
What is a BOC-3 filing?
A BOC-3 is a federal form that designates a legal process agent in every state where you operate under FMCSA authority. These agents accept legal papers and official notices on behalf of your company if you are ever involved in a claim or enforcement action. Without a BOC-3 on file, your authority cannot be activated or may be subject to issues.
Who must file a BOC-3?
Any motor carrier, broker, or freight forwarder that operates in interstate commerce and is regulated by the FMCSA must maintain an active BOC-3 form. This requirement applies whether you are a single-truck owner-operator or a larger fleet. The filing ensures that there is always a reliable way for authorities and courts to contact your business.
Why is a process agent required?
A process agent is required so legal documents, court papers, and official notices can always be delivered to someone authorized to receive them in each state. This protects both your company and the public by ensuring that important communications are not missed. It’s a core part of maintaining valid federal operating authority.
How do I file a BOC-3 with the FMCSA?
The BOC-3 must be filed electronically by an authorized process agent or service provider through the FMCSA system. Once submitted and accepted, your record is updated and your authority can move toward active status. We can handle the electronic filing for you and provide lifetime process agent coverage as long as your authority remains active.
Start RegistrationCalifornia Motor Carrier Permit (CA/MCP)
What is the California MCP?
The California Motor Carrier Permit is a state-level credential that authorizes you to operate commercial vehicles while confirming your liability insurance and basic business information. It’s issued by the California DMV and is separate from your federal DOT and MC registrations. Operating in California without a valid MCP can lead to enforcement actions or fines.
Who needs an MCP?
Any motor carrier that transports property for compensation on California highways, including many intrastate-only carriers, must hold an active MCP. This applies whether you are a small local trucking business or a larger operation running regular routes within the state. Even if you already have federal authority, California still expects you to meet its own MCP requirement.
Why is California’s permit separate from federal authority?
California maintains its own intrastate regulatory system to enforce insurance, safety, and operating standards within the state’s borders. Federal authority mainly covers interstate commerce, so the MCP fills the gap for operations that touch California’s roads. This layered system is why carriers often need both federal and California credentials to stay fully compliant.
How do I apply for an MCP?
To apply, you must submit a completed application to the California DMV, provide proof of required insurance, and ensure your business details match across all records. The process can involve multiple confirmations and follow-ups, especially if there are name or entity changes. We help you prepare the application correctly and work through any issues so your permit is issued with fewer delays.
Start RegistrationDriver Qualification (DQ) File Management
What is a Driver Qualification File?
A Driver Qualification File is a collection of documents that shows a driver meets all FMCSA requirements to operate a commercial motor vehicle. It typically includes items like applications, driving records, medical certificates, and safety history. Regulators review these files during audits to confirm your hiring and monitoring practices are compliant.
Which drivers need a DQ File?
Any driver operating a commercial motor vehicle that requires a CDL or is otherwise subject to FMCSA safety regulations must have a complete and current DQ File. This includes company drivers, leased operators, and sometimes owner-operators under certain arrangements. Keeping files only for some drivers and not others can create serious gaps during an inspection.
Why are DQ Files required?
DQ Files are required so carriers can prove they are hiring qualified drivers and monitoring ongoing fitness to operate. They provide a clear record that you checked driving history, medical status, and other safety-related factors before and during employment. Incomplete or missing files are a common cause of violations and penalties during audits.
How does FCCR help manage DQ Files?
We help you build, organize, and maintain DQ Files so they are ready for review at any time. That includes tracking expiring documents, addressing missing items, and updating records when a driver’s status changes. With ongoing support, your company can stay ahead of compliance issues instead of scrambling right before an audit.
Start RegistrationDrug and Alcohol Testing Compliance Program
What is a compliant drug and alcohol program?
A compliant drug and alcohol program is a structured testing and monitoring system that meets FMCSA regulations for CDL drivers. It includes pre-employment, random, post-accident, reasonable suspicion, and return-to-duty testing where applicable. The program also requires proper documentation, policies, and recordkeeping so you can demonstrate compliance.
Who needs to participate?
Any CDL driver operating a commercial motor vehicle in interstate commerce that is subject to FMCSA Part 382 must be covered by a compliant testing program. This requirement applies to both company drivers and owner-operators, including those leased to other carriers under most arrangements. Carriers are responsible for making sure every covered driver is enrolled and tested as required.
Why is enrollment required?
Enrollment is required because drug and alcohol misuse behind the wheel presents serious safety risks for the driver and the public. The testing program helps identify issues early and ensures drivers are removed from safety-sensitive duties when necessary. Staying compliant also protects your business from enforcement actions, fines, and potential loss of operating authority.
How do I enroll my drivers in a testing program?
To enroll, you must join or establish a compliant program, issue written policies, and register drivers with the designated testing provider or consortium. From there, you’ll need to respond promptly to random selections, track test completions, and maintain all documentation. We can help you set up or join a program and manage the ongoing requirements so nothing is missed.
Start RegistrationFMCSA Clearinghouse Registration Assistance
What is the FMCSA Clearinghouse?
The FMCSA Clearinghouse is a secure federal database that tracks CDL driver drug and alcohol violations and their return-to-duty status. It centralizes this information so employers, carriers, and enforcement agencies can see whether a driver has outstanding violations or testing requirements. This helps prevent drivers with unresolved issues from moving between carriers unnoticed.
Who must register?
Employers of CDL drivers, owner-operators, and some drivers themselves must register in the Clearinghouse, depending on their role. Registration allows you to run required queries, report violations, and stay in line with the hiring and monitoring rules under Part 382. Even small carriers and single-truck operations are not exempt from these obligations.
Why is Clearinghouse compliance important?
Clearinghouse compliance is important because it directly affects your ability to lawfully hire and use CDL drivers. Failing to run queries or report violations can lead to enforcement action, fines, and complications during audits. Keeping your Clearinghouse account active and used correctly shows you’re serious about safety and regulatory responsibilities.
How do I register or link my FMCSA account?
To register, you must log in through the FMCSA Portal or use the appropriate login credentials, then follow the prompts to create or link your Clearinghouse account. The process requires accurate company information and the correct user roles so the right people can access and manage your records. We can walk you through each step and help resolve common issues that slow carriers down.
Start RegistrationFree DOT Number Filing – Fast Registration Service
What is a DOT Number?
A DOT Number is a unique identifier issued by the FMCSA for carriers that operate commercial vehicles under federal safety regulations. It’s used to track your company’s inspections, crash history, audits, and overall safety performance. Think of it as your main ID number in the federal trucking system.
Who needs a DOT Number?
Most carriers transporting goods or passengers in interstate commerce, or operating certain types of vehicles, are required to obtain a DOT Number. This includes many for-hire and private carriers, even if they only run a small number of trucks. If you’re unsure whether the rules apply to your operation, it’s important to check before you start moving loads.
Why is it required?
The DOT Number is required so federal and state agencies can monitor carrier safety and enforce regulations consistently across the industry. It ties your vehicles, drivers, and operations together under one record that regulators can review. Without it, you may not be legally authorized to operate in interstate commerce.
How do I apply quickly for a DOT Number?
To apply, you must complete the FMCSA registration form with accurate information about your business structure, operation type, and vehicle use. Mistakes or incomplete details can delay your registration or cause compliance issues later. We help you file at no cost for the DOT Number itself and make sure the application is done correctly from the start.
Start RegistrationGeorgia Intrastate Motor Carrier (GIMC)
What is the GIMC registration?
The Georgia Intrastate Motor Carrier (GIMC) registration is a state permit that authorizes carriers to operate commercial vehicles solely within Georgia. It confirms that your company meets the state’s safety, insurance, and registration requirements. Without this permit, intrastate operations in Georgia can be subject to enforcement or fines.
Who needs the GIMC?
Carriers that transport goods or property only within Georgia’s borders typically need GIMC registration, even if they don’t cross state lines. This includes many local and regional operations based in Georgia. If your routes never leave the state, you may still have obligations under this program.
Why does Georgia require this permit?
Georgia requires this permit to maintain oversight of intrastate carriers and enforce state-level safety and insurance laws. It gives state agencies a clear record of who is operating commercial vehicles on Georgia roadways. This helps protect both the traveling public and carriers who are following the rules.
How do I get the GIMC?
To obtain GIMC registration, you must submit an application with your business information and proof of required insurance to the appropriate Georgia agency. Any mismatches in your records or missing details can cause delays. We help you complete the process correctly and guide you through any follow-up steps needed to activate your credentials.
Start RegistrationHeavy Vehicle Use Tax (HVUT) Filing – Form 2290
What is Form 2290?
Form 2290 is the federal Heavy Vehicle Use Tax return required for vehicles with a taxable gross weight of 55,000 pounds or more that operate on public highways. It reports your vehicle information and calculates the annual tax due. Once filed and paid, you receive proof of payment needed for plate renewals and other registrations.
Who must file?
Truck owners, fleets, and operators of qualifying heavy vehicles must file Form 2290 each tax period, usually once per year. This applies whether you own a single truck or manage multiple units under one business. If the vehicle is registered in your name or business, you’re typically responsible for ensuring the filing is done.
Why is the filing required?
The filing is required because heavy vehicles place additional wear and tear on federal highways, and this tax helps fund maintenance and infrastructure. It also gives the IRS a way to track which heavy vehicles are operating during the period. Failing to file or pay can lead to penalties and problems with renewing your tags.
How do I file Form 2290?
To file, you must report your vehicle details, first use date, and weight category, then calculate the correct tax and submit through an approved method, often electronically. After acceptance, you receive a stamped Schedule 1 as proof of payment. We can help you prepare and e-file the Form 2290 so your Schedule 1 is issued quickly and accurately.
Start RegistrationIFTA & IRP Initial Registration | Apportioned Plates
What is IRP and IFTA registration?
IRP registration allows your commercial vehicles to legally travel across multiple states or provinces using apportioned plates, while IFTA simplifies how you report and pay fuel taxes across jurisdictions. Together, they replace the need for separate permits and fuel tax filings in each area you operate. These programs are essential for carriers running interstate or across borders with qualifying vehicles.
Who needs these registrations?
Carriers operating qualifying vehicles, usually above specific weight and configuration thresholds, across two or more member states or Canadian provinces generally must register under IRP and IFTA. This includes many long-haul and regional carriers that regularly cross state lines. If your business model involves multistate operations, these programs are usually not optional.
Why are apportioned plates required?
Apportioned plates are required so registration fees and fuel taxes can be fairly divided among the states and provinces where your vehicles travel. They give you a single set of plates recognized across participating jurisdictions, rather than separate registrations in each location. This reduces paperwork but comes with specific reporting responsibilities.
How do I apply for IRP and IFTA for the first time?
To apply, you must set up your base jurisdiction accounts, provide business and vehicle documentation, and estimate or track your travel across different areas. The initial application can feel complex, especially if your records aren’t organized. We help you gather the right information, submit the applications, and move toward getting your apportioned plates and IFTA credentials issued correctly.
Start RegistrationIFTA and IRP Quarterly Filing
What is quarterly IFTA and IRP reporting?
Quarterly IFTA and, where required, related IRP reporting summarize your vehicle miles traveled and fuel purchased in each jurisdiction during the quarter. These filings are used to calculate how much tax you owe or are credited across member states and provinces. Accurate reporting keeps your accounts in good standing and prevents surprises during audits.
Who must file quarterly?
Carriers registered under IFTA and operating qualifying vehicles across multiple jurisdictions must submit quarterly returns, even if travel or fuel use was low in a given period. In some cases, failing to file on time is treated the same as not filing at all. Regular, on-time reporting is a core expectation of these programs.
Why are these reports required?
The reports are required so fuel taxes and fees can be fairly distributed to the jurisdictions where your trucks actually operate. They give regulators visibility into your operations and help ensure everyone is contributing appropriately. Poor or inconsistent reporting can trigger audits, penalties, and potential suspension of your accounts.
How do I complete my quarterly filings?
To complete your filings, you must track or compile accurate mileage and fuel records by state or province, then enter that data into your IFTA and related systems. Any missing, estimated, or incorrect information can create issues if reviewed later. We assist with organizing your records, preparing the returns, and submitting them on time so you stay compliant quarter after quarter.
Start RegistrationKentucky Weight & Distance Tax Permit (KYU)
What is the KYU permit?
The KYU permit is Kentucky’s weight-distance tax registration for certain heavier commercial vehicles using the state’s highways. Instead of relying only on fuel taxes, Kentucky charges based on the combination of vehicle weight and miles traveled. Holding a KYU number allows the state to track and bill this usage correctly.
Who needs a KYU?
Vehicles with a combined licensed weight over 59,999 pounds that travel in or through Kentucky generally need a KYU account and number. This applies whether you are based in Kentucky or simply pass through as part of your routes. If your equipment meets the weight threshold, you should assume KYU may apply.
Why is KYU required?
KYU is required so Kentucky can recover road maintenance costs from the heaviest vehicles that use its infrastructure. The weight-distance system is designed to align taxes more closely with actual road impact. Not registering or filing properly can result in fines, collection actions, or problems at roadside inspections.
How do I register for a KYU permit?
To register, you must open a KYU account with the state, provide your business and vehicle details, and agree to file the required returns. Once approved, you’ll be issued a KYU number used in your filings and records. We help set up the account, explain your obligations, and support you in keeping the permit in good standing.
Start RegistrationMotor Carrier Authority (MC Number) Registration
What is an MC Number?
An MC Number is an operating authority number issued by the FMCSA for carriers and brokers engaged in certain types of interstate transportation. It defines how you are allowed to operate, such as hauling regulated commodities or arranging transportation for others. Your MC Number appears on your authority documents and in FMCSA records.
Who needs an MC Number?
Carriers transporting regulated goods or passengers for hire across state lines usually need an MC Number in addition to a DOT Number. Many brokers and freight forwarders also require it to legally arrange or manage shipments. If you’re paid to move or arrange transportation beyond your home state, it’s important to verify whether MC authority is required.
Why is it required?
The MC Number is required so the FMCSA can regulate who is providing for-hire interstate transportation and under what conditions. It helps ensure carriers meet financial responsibility, process agent, and safety standards before operating. Running without required authority can lead to steep penalties and being ordered out of service.
How do I apply for operating authority?
To apply, you must complete the FMCSA authority application, pay the associated fee, and make sure supporting items like your BOC-3 and insurance are filed correctly. After review and waiting periods, the FMCSA grants or activates your authority status. We assist with the application, coordinate the related filings, and help you move from “pending” to “active” as smoothly as possible.
Start RegistrationNew Business Entity Formation (LLC)
What is LLC formation?
LLC formation is the process of creating a Limited Liability Company at the state level, giving your trucking business a separate legal identity from you personally. It involves filing official formation documents, choosing a name, and meeting your state’s requirements. Once formed, the LLC becomes the entity that owns assets, signs contracts, and holds registrations.
Who should form an LLC?
Owner-operators and small fleets often form an LLC to better protect personal assets and present a more professional structure to shippers and brokers. It can also make it easier to separate business records from personal finances. Anyone planning to grow or reduce personal risk should consider whether an LLC is a good fit.
Why is an LLC recommended for carriers?
An LLC is commonly recommended because it can limit owners’ personal liability for certain business debts and claims, subject to state laws and proper management. It also helps centralize your permits, insurance, and tax registrations under one consistent business name. This structure supports cleaner compliance and can simplify working with financial institutions and partners.
How do I start an LLC for my trucking business?
To start an LLC, you must file formation documents with your state, select a registered agent, and follow any additional steps such as drafting an operating agreement. Getting details like the business name, ownership structure, and effective dates right from the start can prevent headaches later. We can help prepare and file the paperwork so your entity is set up correctly for trucking compliance.
Start RegistrationNew Employer Identification Number (EIN)
What is an EIN?
An EIN is a federal Employer Identification Number, sometimes called a business tax ID, issued by the IRS. It identifies your company for tax reporting, payroll, and many financial transactions. Most carriers use their EIN instead of a personal Social Security Number on business documents.
Who needs an EIN?
Businesses that hire employees, operate as corporations or partnerships, or meet certain other criteria are required to obtain an EIN. Even single-member LLCs and owner-operators often choose to get one to keep business and personal information separate. Many banks and vendors will also request an EIN to open accounts or set up relationships.
Why do carriers need an EIN?
Carriers need an EIN for tasks like filing business taxes, running payroll, opening business bank accounts, and completing compliance registrations. Using an EIN instead of personal information can reduce privacy concerns and present a more professional image. It also keeps your records aligned across government and financial systems.
How can I get an EIN quickly?
You can obtain an EIN by submitting an application to the IRS, usually through an online process that issues the number once the application is accepted. The key is making sure your business information is accurate and matches your state records. We can guide you through the steps so you receive your EIN quickly and avoid common application mistakes.
Start RegistrationNew Mexico Weight-Distance Permit
What is the New Mexico weight-distance tax?
The New Mexico weight-distance tax is a state tax applied to certain commercial vehicles based on their weight and the miles they travel on New Mexico highways. Instead of relying only on fuel taxes, the state uses this system to more closely tie fees to road usage. Carriers subject to the tax must register and report regularly.
Who must register?
Vehicles over 26,000 pounds operating in New Mexico generally must obtain a weight-distance account and credentials, whether they are based in the state or just passing through. This includes many interstate carriers whose routes run along New Mexico corridors. If your equipment meets the weight requirement and enters the state, registration likely applies.
Why is this tax required?
The tax is required so New Mexico can fund maintenance and improvements for the roads and highways used heavily by commercial trucks. Heavier vehicles place more stress on infrastructure, and the tax helps offset those costs. Staying current with your filings shows you’re doing your part to support the system you rely on.
How do I apply for the permit?
To apply, you must set up a New Mexico weight-distance account, provide business and vehicle details, and request the appropriate credentials. After approval, you’ll be responsible for filing returns and paying taxes based on your operations. We assist with opening the account, navigating the paperwork, and explaining your ongoing reporting responsibilities.
Start RegistrationNew York Highway Use Tax (NYHUT)
What is NYHUT?
New York Highway Use Tax (NYHUT) is a state tax on certain commercial vehicles operating on New York’s public highways, based on weight and miles traveled. It’s separate from fuel taxes and applies when your vehicles meet specific thresholds. Carriers subject to NYHUT must register, obtain credentials, and file returns.
Who needs NYHUT credentials?
Vehicles with a gross weight of 18,000 pounds or more, or combinations over certain limits, that travel on New York highways typically need NYHUT credentials. This requirement affects both New York-based carriers and out-of-state fleets running through the state. If your trucks meet the weight criteria, you should verify whether NYHUT applies before operating there.
Why is this tax mandated?
The tax is mandated to help fund the upkeep and improvement of New York’s roadways, especially given the impact of heavy commercial traffic. It ensures that the carriers using the infrastructure contribute to the cost of maintaining it. Non-compliance can lead to penalties, interest, and issues during roadside inspections.
How do I register for NYHUT?
To register, you must open a NYHUT account, provide your business and vehicle information, and apply for a HUT certificate or decals as required. Once approved, you’ll need to keep up with filing schedules and payments. We help with the account setup, application steps, and guidance on staying compliant going forward.
Start RegistrationOregon Weight-Distance Permit
What is Oregon’s weight-mile tax?
Oregon’s weight-mile tax is a system that charges certain heavy vehicles based on their weight and the number of miles traveled within the state, rather than traditional fuel taxes. Carriers report their travel and pay accordingly. This approach is designed to reflect the actual impact that heavier vehicles have on Oregon’s roads.
Who must comply?
Vehicles over 26,000 pounds operating in Oregon generally must obtain a weight-mile account and comply with the state’s reporting and payment rules. This includes many interstate carriers who run regular routes through Oregon. If your trucks meet the weight threshold, you should assume that Oregon’s program likely applies.
Why does Oregon require its own system?
Oregon uses its own weight-mile system because it believes this method more fairly aligns tax obligations with the wear heavier trucks place on infrastructure. The program has been in place for many years and is a core part of how the state funds its highways. Compliance ensures your operations in Oregon remain smooth and interruption-free.
How do I apply for the Oregon permit?
To get started, you must open an Oregon motor carrier account, provide business and vehicle information, and request the appropriate credentials for weight-mile reporting. After that, you’ll be responsible for timely reporting and payment based on your travel. We help you establish the account, understand the rules, and keep your Oregon credentials in good standing.
Start RegistrationPennsylvania Utility Commission (PA PUC)
What is the PA PUC authority?
PA PUC authority is a state-level operating approval issued by the Pennsylvania Public Utility Commission for certain carriers transporting property or passengers within the state. It confirms that your business meets Pennsylvania’s specific service, safety, and tariff requirements. This authority is separate from purely federal registrations.
Who needs PA PUC authority?
Carriers providing regulated intrastate transportation services in Pennsylvania, such as certain for-hire operations, may need PA PUC authority before operating. The type of freight or service you provide helps determine whether it is required. If you’re hauling only within Pennsylvania, it’s important to verify whether your operation falls under PUC oversight.
Why does Pennsylvania require separate authority?
Pennsylvania maintains separate authority to regulate local transportation services, set standards, and protect shippers and passengers within the state. This allows the PUC to oversee rates, service quality, and safety expectations that go beyond federal rules. It’s a way for the state to manage its own transportation marketplace.
How do I apply for PA PUC authority?
Applying typically involves submitting a detailed application, providing proof of insurance, and meeting any tariff or service description requirements set by the PUC. The process may include waiting periods or opportunities for public comment, depending on the authority type. We can help you complete the filings correctly and guide you through the approval steps.
Start RegistrationPublic Utility Commission of Ohio (PUCO)
What is PUCO authority?
PUCO authority is an intrastate operating permit issued by the Public Utilities Commission of Ohio for certain carriers running commercial vehicles within the state. It ensures that your operation meets Ohio’s regulatory standards for safety and service. This authority is in addition to any federal registrations you may hold.
Who is required to obtain PUCO authority?
Carriers transporting goods solely within Ohio under specific for-hire or regulated categories may be required to secure PUCO authority. Whether you operate one truck or a small fleet, intrastate operations can trigger the requirement. Reviewing your services and routes is key to understanding if PUCO applies.
Why is PUCO registration required?
PUCO registration allows Ohio to oversee intrastate carriers, enforce safety rules, and manage fair competition in the local transportation market. It provides a clear record of who is authorized to offer services inside the state. Staying properly registered helps avoid penalties and ensures smoother operations during inspections.
How do I get PUCO authority?
To obtain authority, you must file an application with PUCO, provide proof of insurance, and satisfy any additional requirements for your service type. The process can involve several steps and specific documentation. We assist by preparing the application, reviewing your details for consistency, and helping you follow through until your authority is granted.
Start RegistrationStandard Carrier Alpha Code (SCAC)
What is a SCAC code?
A SCAC code is a unique two- to four-letter identifier assigned to transportation companies for use in shipping documents and electronic data systems. It helps shippers, ports, and government agencies quickly recognize your company in their workflows. Many large customers rely on SCAC codes as part of their internal tracking and billing processes.
Who needs a SCAC?
Carriers working with certain shippers, ports, railroads, or government agencies are often required to maintain an active SCAC. This is common in international, intermodal, and contract freight environments where standardized coding is essential. Even smaller carriers can be asked for a SCAC when onboarding with larger partners.
Why is a SCAC important?
A SCAC is important because it keeps your company’s identity consistent across bills of lading, customs filings, and electronic data exchanges. It helps prevent confusion with other carriers and supports smoother logistics operations. Maintaining an active SCAC can be a requirement for doing business with certain customers.
How do I apply for or renew a SCAC?
To obtain or renew a SCAC, you must apply through the authorized issuing organization and provide accurate information about your business and operations. Renewal is typically required on a regular schedule to keep your code active. We can guide you through the application or renewal steps so your SCAC remains valid and recognized.
Start RegistrationSubstance Abuse Program (SAP) – Evaluation
What is an SAP evaluation?
An SAP evaluation is a formal assessment conducted by a qualified Substance Abuse Professional for a driver who has violated DOT drug and alcohol regulations. The SAP reviews the situation, recommends education or treatment, and outlines the steps needed for a possible return to safety-sensitive duties. This process is required before a driver can move forward under the return-to-duty rules.
Who must complete an SAP evaluation?
Any CDL driver who has a DOT drug or alcohol violation, such as a positive test or refusal, must complete an SAP process if they wish to resume safety-sensitive work. This requirement applies regardless of how long the driver has been off duty. Carriers and drivers cannot simply “wait out” a violation without addressing it through the SAP framework.
Why is the SAP process required?
The SAP process is required to ensure drivers with violations receive appropriate evaluation, education, or treatment before they return to safety-sensitive roles. It provides a structured way to address substance-related risks and protect public safety. Compliance with the SAP process is closely monitored and must be documented in the FMCSA Clearinghouse.
How do I begin the SAP process?
To begin, the driver must select a qualified SAP and schedule an initial evaluation, then follow the SAP’s recommendations for education or treatment. After successfully completing those steps, the SAP will provide a follow-up evaluation and guidance for return-to-duty testing and ongoing monitoring. We can help connect you with a qualified SAP and explain what to expect at each stage.
Start RegistrationSupervisor Training
What is DOT supervisor training?
DOT supervisor training is specialized instruction required for supervisors who oversee CDL drivers in safety-sensitive positions. It teaches them how to recognize signs of drug and alcohol misuse and how to respond appropriately under federal regulations. This training is a key part of maintaining a compliant workplace safety culture.
Who needs this training?
Supervisors of CDL drivers who perform safety-sensitive duties under FMCSA regulations must complete this training if they are responsible for making reasonable suspicion testing decisions. This often includes owners, managers, and dispatchers in smaller operations. Having at least one properly trained supervisor is essential for meeting program requirements.
Why is this training important?
The training is important because supervisors are often the first to notice potential impairment or policy violations. Knowing what to look for and how to act helps protect drivers, the public, and your business from serious incidents. It also ensures that reasonable suspicion decisions are made consistently and documented correctly.
How can I access supervisor training?
You can access supervisor training through approved courses that meet DOT content standards, often delivered online or in structured sessions. The key is choosing a program that covers both the required topics and practical real-world scenarios. We provide training options and support so your supervisors can complete their requirements efficiently and confidently.
Start RegistrationTexas Motor Carrier Authority (TxDMV/TxDOT)
What is Texas Motor Carrier Authority?
Texas Motor Carrier Authority is an intrastate operating permit issued by the Texas Department of Motor Vehicles for carriers running commercial vehicles solely within Texas. It confirms that your business has met state requirements for insurance, safety, and registration. This authority is separate from purely federal operating credentials.
Who must register?
Carriers transporting goods or property only within Texas, using vehicles that meet the state’s size or weight thresholds, may be required to obtain this authority. This includes many local and regional fleets based in Texas. Even if you don’t cross state lines, operating without required state authority can create compliance problems.
Why does Texas require its own permit?
Texas requires its own permit so it can regulate intrastate carriers and ensure they meet state-specific safety and insurance standards. This helps protect the public and maintain a level playing field among in-state operators. The state’s authority system works alongside federal rules but focuses on Texas-only operations.
How do I apply for Texas authority?
Applying usually involves submitting an application to the TxDMV, providing proof of insurance, and registering your business details for intrastate operation. Any inconsistencies between your records can delay approval. We help complete and submit the application properly so your Texas authority is set up with fewer obstacles.
Start RegistrationUnified Carrier Registration (UCR)
What is UCR?
Unified Carrier Registration (UCR) is an annual federal-state program that requires carriers, brokers, and certain other entities operating in interstate commerce to pay fees based on fleet size. The funds support state safety and enforcement activities across participating states. UCR is separate from your DOT Number and operating authority, but closely related to them.
Who must file?
Most interstate for-hire motor carriers, private carriers, brokers, and freight forwarders must complete UCR registration each year if they operate across state lines. This obligation applies even if your physical base state is not a participating UCR state. Failing to register while operating interstate can lead to fines and roadside enforcement issues.
Why is UCR required?
UCR is required to help fund state programs that enforce motor carrier safety regulations and conduct roadside inspections. It ensures that carriers benefiting from interstate access contribute to the cost of oversight. Staying current each year helps you avoid citations and demonstrates that your company takes compliance seriously.
How do I complete my UCR registration?
To complete UCR, you must determine your fleet size for the registration year, access the official UCR system, and submit your information and payment. The process is straightforward when your records are organized, but errors can cause confusion during inspections. We can guide you through the annual filing so your UCR is completed accurately and on time.
Start RegistrationUSDOT Biennial Update (MCS-150 Filing)
What is an MCS-150?
The MCS-150 is the USDOT Biennial Update form used to report or confirm your company’s basic information, including address, number of vehicles, operation types, and cargo classifications. It ensures that the FMCSA’s records reflect how you currently operate. Even if nothing has changed, you must still submit the update on schedule.
Who must file the update?
All carriers with an active USDOT Number must file the MCS-150 update every 24 months, following the schedule based on their DOT Number. Some carriers must also update more frequently if certain details change, such as the number of power units or business structure. Ignoring the requirement can cause your DOT Number to be flagged or inactivated.
Why is this filing required?
The filing is required so regulators, enforcement officers, and safety programs have accurate information about who you are and how you operate. Out-of-date records can lead to misclassifications, incorrect safety ratings, or compliance complications. Keeping your MCS-150 current is a simple way to support a clean safety profile.
How do I file my biennial update?
To file, you must review your existing information, make any necessary changes, and submit the update through the approved FMCSA channels. It’s important that the details you enter match your other registrations and insurance records. We help prepare and submit the MCS-150 correctly so your DOT Number stays active and aligned with your current operations.
Start RegistrationWisconsin Intrastate Authority
What is Wisconsin intrastate authority?
Wisconsin intrastate authority is a state permit that allows carriers to operate commercial vehicles exclusively within Wisconsin’s borders under specific regulatory conditions. It confirms that your company meets the state’s requirements for safety, insurance, and registration. This authority is separate from any interstate authorizations you might hold.
Who needs this authority?
Carriers hauling goods entirely within Wisconsin, and falling under certain for-hire or regulated categories, may need to secure intrastate authority from the state. This is true whether you run a single truck or a larger intrastate fleet. If your routes are Wisconsin-only, it’s important to confirm whether this authority applies.
Why does Wisconsin require its own authority?
Wisconsin requires its own authority to regulate local transportation services, enforce safety rules, and protect shippers within the state. State-level oversight complements federal regulations and addresses intrastate operations that federal rules don’t fully cover. This system helps maintain a fair and safe transportation environment in Wisconsin.
How do I apply for Wisconsin authority?
Applying involves submitting the required forms to the appropriate Wisconsin agency, providing proof of insurance, and ensuring your business records are consistent across registrations. The state will review your information and issue authority if you meet the requirements. We assist with the application, account setup, and follow-up so you can begin or continue operating legally in Wisconsin.
Start RegistrationStill Need Assistance?
If you didn’t find the information you were looking for, you can speak with a live compliance specialist.
Call (208) 888-3227 or email services@fccr.co — we’re here to help guide you through any filing or registration.
