Driver Qualification (DQ) File Management

A Driver Qualification (DQ) File is a record required by federal regulations for every commercial driver a company employs. It includes key documents such as motor vehicle records (MVRs), employment history, medical certificates, and safety performance information. Even owner-operators must maintain a DQ File for themselves to stay compliant with FMCSA requirements. FCCR simplifies this process by setting up and maintaining complete, audit-ready DQ Files for your business.

Any motor carrier that employs drivers of Commercial Motor Vehicles (CMVs) must maintain a DQ File for each driver. This applies to vehicles with a Gross Vehicle Weight Rating (GVWR) of 10,001 pounds or more, as well as all interstate operators. FCCR helps ensure every driver file meets DOT and FMCSA compliance standards.

Yes. DQ Files are required based on the type of vehicle operated, not the license class. Under 49 CFR Part 391, any driver operating a Commercial Motor Vehicle (CMV) must have a DQ File. A CMV is defined as a vehicle used in commerce that:

• Has a GVWR or GCWR of 10,001 pounds or more
• Is designed to carry 9 or more passengers for compensation or 15 or more not for compensation
• Or transports hazardous materials requiring placards

FCCR can help confirm which drivers in your operation are required to maintain DQ Files.

A complete DQ File generally includes:

• A driver’s employment application
• Previous employer verifications and driving history
• Current medical examiner’s certificate
• Annual Motor Vehicle Records (MVRs) and driving record reviews
• Road test certificate or equivalent CDL record
• Safety performance history or violation records

FCCR organizes, tracks, and maintains all required documentation to ensure your DQ Files meet FMCSA record-keeping requirements.

Missing or incomplete DQ Files can result in record-keeping violations during a DOT or FMCSA audit. These files must be produced upon request, and updating them after the fact does not remove the violation. FCCR helps carriers avoid these issues by continuously monitoring, updating, and managing DQ Files so they remain compliant and audit-ready year-round.