What is Form MCS 150? (FMCSA Biennial Update)
The Federal Motor Carrier Safety Administration (FMCSA) requires all companies under its authority to file Form MCS 150, also known as a biennial update, every two years.
Even if your company’s details have not changed, you have stopped interstate operations, or you are no longer in business without notifying the FMCSA, you must still submit this update. Filing is free, but Federal Carrier offers services to help simplify the process.
Is it Time for your Biennial Update?
The biennial update is a straightforward requirement from the FMCSA. It ensures that trucking and transportation companies keep their information current by updating their Motor Carrier Identification Report (MCS 150) every two years. In some states, updates are required annually.
If you’re wondering, “Do I still need to update my information if nothing has changed?” the answer is yes! Companies must submit updates even if no details have changed. Failure to do so can lead to penalties, so it’s crucial not to ignore this requirement.
Consequences of Failing to Comply
If you do not submit your biennial update, the FMCSA can deactivate your USDOT number or operating license. Additionally, businesses that fail to comply may face fines of up to $10,000. These penalties happen more often than you might think, so it’s essential to track your renewal date and update your information on time.
Important Information About Form MCS 150
Many business owners don’t realize that they must update their information whenever significant changes occur, even if they recently submitted a biennial update. If your company changes ownership, address, or contact details, you must notify the FMCSA immediately. Otherwise, you risk facing the same fines that apply to missed biennial updates.
Insurance is another important factor in the MCS 150 update process. Companies must ensure they have the appropriate coverage to maintain compliance. Fortunately, updating your information is quick and easy.
When Is the MCS 150 Submission Deadline?
Your biennial update deadline depends on your USDOT number:
- The year you must update is determined by the second-to-last digit of your USDOT number:
- Odd numbers: Update in odd-numbered years.
- Even numbers: Update in even-numbered years.
- The month you must update is based on the last digit of your USDOT number:
Each motor carrier or intermodal equipment provider must submit the MCS 150 form before beginning operations and then every 24 months according to this schedule.
USDOT Number Deadline to Update MCS 150 Form:
Filing schedule: Each motor carrier or intermodal equipment provider must file the appropriate form at the following times:
- Before it begins operations; and
Every 24 months according to the following schedule:
| USDOT Number Ending In: | Must File by Last Day of: |
|---|---|
| 1 | January |
| 2 | February |
| 3 | March |
| 4 | April |
| 5 | May |
| 6 | June |
| 7 | July |
| 8 | August |
| 9 | September |
| 0 | October |
Can I File my Biennial Update by Myself?
Yes, you can file a biennial update or allocate this work to someone within the company (links to resources down below). The truth is, It’s just important not to forget this process and mark it down in a calendar. After all, the process costs little more than time but the same cannot be said for any failure to comply! That’s why a partner like Federal Carrier Compliance Registration is good to have on your side. They can and will keep you 100% compliant without you having to worry about it.
*Important note for hard copy registrations: Forms must be received by FMCSA on or before the date your Biennial Update is due to avoid deactivation of your USDOT number and the assessment of civil penalties. Please allow ample time for mailing.
How long does it take to Process Biennial Updates?
Online biennial updates are processed immediately, while updates submitted by email, fax, or mail may take three to four weeks to complete. If you choose to mail your form, ensure it arrives before your due date to avoid the deactivation of your USDOT number or possible penalties.
FCCR is a registered Process Agent with the FMCSA and can help you file your Biennial Update. Contact us today at 208-888-3227 to get started!
Related Articles: